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I was recently asked (twice in the same week) to share how I organize student work shared with me via Google Apps for Education. At nErDcamp Northern New England I attended a session on using Google Apps to give feedback to students (See the session notes here) and shared how I organize all the documents that students share with me.
-A side note: As an 8th grade teacher in Maine, each of my students has a MacBook Air to use. We are also a Google Apps for Education (GAFE) District which has allowed me to be a mostly paperless classroom.
When I began using GAFE in the classroom the document list was much easier to navigate, but when the format changed I knew that I had to as well.
I always have students make two folders – an “LA” folder and a “LA Pass in” folder, they share the “LA pass in” folder with me and put it in folder inside the LA folder. This serves a couple of purposes: 1. It provides students with some structure for their own files (I actually lead them through this process for each of their classes). 2. It provides an easy way to share and see what is shared with me – after the folder is shared with me, EVERYTHING they put in there becomes shared with me.
–Another side note: I have strict naming protocols, EVERY DOCUMENT (and folder) must follow this format: [Last name, First initial NAME OF ASSIGNMENT]. I don’t look at anything named “untitled document”.
When an assignment is ready to be passed in they fill out a form I create using GAFE. It asks for their Name (a separate question for last and first), class section, and a link to their shared document. Now, I often will include other items – a question that forces them to go through a formatting checklist, a reminder to put the assignment into their “LA Pass in” folder. I have recently began including a grid question that recreates the rubric so they can self evaluate on the assignment and I also include questions that make them reflect on the process of the assignment.
The student accounts (and so the account I use to interact with them) are managed and I am unable to share the exact forms I use with students but here is a link to a PDF of the form students used to submit the final draft of their poetry essay.
The brilliance of using a form to collect student work like this is that I then end up with a spreadsheet with a link to the assignment that I can sort by last name, class section, or by how they scored themselves.
Watch the video below to see the form, the spreadsheet it creates, and how I use it.